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Quick tour

Here's a walkthrough of FlowMail's main views and what each one does.

Triage​

Your inbox, intelligently sorted. When new email arrives, FlowMail's AI classifies each message by importance and the action needed from you. The view is split into two panels: your email list on the left and a preview of the selected message on the right.

Triage is designed to be keyboard-driven. Use the arrow keys to move between messages, and hold Shift with arrow keys to select multiple emails at once for batch actions.

Focus Queue​

Your task list, organized for action. When an email needs something from you, FlowMail creates an action item with a clear next step. Items are grouped by priority so you always know what to tackle first.

Each task has a type that tells you what kind of action is needed:

  • Compose — Write a reply to someone.
  • Action — Do something (not email-related).
  • Research — Investigate or gather information before you can act.
  • Waiting — You're blocked or waiting on someone else.
  • Schedule — Add an event to your calendar.
  • Delegate — Forward to someone better suited to handle it.
  • Remember — Save important information to your knowledge base.
  • Ask — Get clarification before you can act.

When the AI agent needs your approval for an action, those items also appear here.

Plans​

See the full picture of how FlowMail handles your email. Each action — from a simple archive to a complex multi-step response — is a plan with connected steps. The Plans view shows these as visual DAG graphs, so you can see exactly what FlowMail is doing and why. Click any node to open the floating inspector with full details.

The Plans page also includes tabs for plan templates, scheduled triggers, and the node catalog.

Calendar​

Your schedule, synced bi-directionally with Gmail or Outlook. Choose from three views:

  • Month — A grid with a mini-calendar sidebar for quick navigation.
  • Week — An hour-by-hour grid. Click a time slot to create events inline.
  • Agenda — A flat list of upcoming events.

Events can be linked to Cards and can trigger follow-up plans.

Cards​

Your mental contexts. Each Card represents a project, person, or topic that matters to you — think of them as the buckets your brain naturally uses to organize information.

Emails and action items get assigned to Cards automatically by the AI, so related information stays together. Select a Card to see its emails, plans, templates, and instructions.

Knowledge​

Your personal knowledge graph. As emails flow through FlowMail, it extracts people, organizations, projects, and facts into a searchable graph. Browse entities in a three-panel layout, explore connections in the interactive graph view, and review new extractions in the inbox before they're saved.

The knowledge base powers FlowMail's AI — providing context for drafting, classification, and planning.

Learning​

See how the AI is improving over time. This view shows the rules it has learned from your corrections across triage, planning, and drafting, recent mistakes it has analyzed, and how its accuracy is improving. It's a transparent look at how FlowMail is adapting to your preferences.

Settings​

Manage your connected email accounts, configure AI models, and adjust your preferences.

Command Palette​

Press Cmd+K from anywhere to open the command palette — a quick-access search bar for jumping to any view, card, or action. Switch to agent mode to give natural language instructions like "draft a reply to Sarah" or "create a plan for the board meeting."